Turn a pile of receipts into an expense sheet

One row per receipt, with the date, the merchant, the amount, the tax and how it was paid. Photographs are read here on your device, and a receipt nothing could read arrives as a row with its name on it rather than quietly missing.

What comes back

A spreadsheet with one row per receipt and a column for each thing a receipt carries: the date, the merchant, the amount with its currency as printed, any tax shown separately, and how it was paid. A second sheet counts how many were fully covered and names the columns each document left out.

The columns are shown as chips before anything runs, so you can see what will be asked of every document rather than finding out by opening the finished file.

Three states, not two

A cell can say three different things, and printing two of them the same way is how a spreadsheet of forty receipts comes to carry six numbers nobody wrote. The receipt gave a value; the receipt did not state it; or nobody could read the receipt. Each is written out in words.

A receipt that could not be read is a row with its file name on it, because nobody counts the files they handed over. It is never filled in with a plausible figure.

One extra column, and no schema editor

Most people need one thing the five standard columns do not carry: a cost centre, a project code, the name of whoever approved it. That is one text box, filled by the same rules as the rest, so a receipt that does not state it is left marked rather than invented. A schema editor would be a thing to learn before the first row appears, which is the wrong order for somebody holding an envelope of paper.

Where the reading happens

Everything runs in this browser. A PDF that carries its own text is read from that text and never redrawn; a photograph goes through a recogniser on this device. Which way each document was read is written into the sheet, because a figure read off ink and a figure lifted from a text layer are not equally checkable and the cell looks identical either way.

How many receipts can go in at once?

Fifty. Past that the honest answer is two runs, which also means a closed tab costs half as much. Anything over the cap is named rather than silently dropped.

Can I add a column of my own?

One, as a single text box -- a cost centre, a project code, whoever approved it. It is filled by the same rules as the others, so a receipt that does not state it is left marked rather than guessed at.

What happens to a blurry photograph?

If the recogniser cannot read it, the row says so by name. Nothing is inferred from a half-read total, because a wrong figure that looks right is worse than a blank that says it is blank.

Support and billing: support@gosmartpdf.com. Operated by Mrityunjay Kumar, India. Payments by Dodo Payments, our merchant of record.

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