Summarise a government circular

Circulars are written for the department that issued them. This reads one, including the scanned copy that is usually all there is, and says what it covers and what it asks for.

• Reads the scanned or photocopied issue, which is the usual form.
• Reports what the circular says rather than interpreting it.
• The model runs in this tab; nothing is uploaded.

The scanned copy is usually the only copy

A circular is typed, signed, stamped, photocopied and scanned, and what circulates is a picture of a document several generations away from the original. A tool asked to summarise that directly has nothing to read, so recognition runs first and the plan shows you that it will.

Recognition on a photocopy of a stamped page is the hard case: the stamp carries its own printing, the contrast is poor and the page is often skewed. A straighter scan improves the result more than a higher resolution does, which is worth knowing before scanning the whole file again at six hundred dots per inch.

What a summary of a circular can do

It orients: what the circular covers, who it applies to, what dates it names and what it asks anyone to do. That is the page you read before deciding whether this one needs a careful reading or a forward to somebody else.

It does not interpret and does no arithmetic. Figures and dates are reported as the circular wrote them rather than computed or converted, and figures that came through recognition on a photocopy are worth checking against the paper, because that is exactly where a digit goes missing with nothing on screen to catch it.

Where a line in the document is written to steer the model, it is flagged above the summary and written into the head of the saved file as well, so a summary that gets forwarded still carries the signal. The model runs in this tab, so the circular and the summary both stay on the machine they were opened on.

Can I summarise several circulars together?

Add them all and each is summarised in turn. To ask one question across them, use a reading-across page instead.

Is this legal advice?

No. It summarises a document; what it requires of you is a question for somebody qualified to answer it.

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